| 01530 566750 | 07480 849502

Safer Recruitment Policy

1. Rationale

This policy is needed to ensure that Primary PPA Cover appoints the highest quality staff to represent the company and that safe recruitment practices are rigorously enforced.

2. Purposes

2.1. To ensure all those employed at Primary PPA Cover are suitable individuals to work with children and young people (have valid full enhanced CRB/DBS checks)

2.2. To ensure all those employed at Primary PPA Cover are the best qualified and experienced to work with children and young people to teach their specific subject areas.

2.3. To ensure all those employed at Primary PPA Cover share the company’s ethos, values, ways of working and aspirations for the children and communities it serves.

2.4. To meet the requirements of the safeguarding policy and equal opportunities policy and protect both children and employees within the establishment.

2.5. To meet government recommendations for appropriate training especially for safe staff recruitment.

2.6. To ensure all employees understand the requirements within safeguarding and their role.

3. Guidelines for implementation

3.1. Identification of the need for an appointment
The need for certain posts will be assessed as appropriate e.g. when a member of staff leaves or when ratios exceed those set by OFTSED

3.2. Advertisements & post details
Once the need for an appointment has been identified Primary PPA Cover will proceed to advertise internally, locally and nationally as appropriate.

Advertisements will carry information about the company and the post.

All vacancies are advertised online via Universal Job Match and Indeed.com (as recommended by the UK government) as well as CV Library.

Potential candidates who request details will be sent a candidate information pack which will contain the following:

  • Details of how to apply for the post and the closing date.
  • Details of the post
  • A job description and person specification
  • Information about the company
  • Interview procedure and details

All job descriptions will contain this statement of commitment to safeguarding children and young people: “Primary PPA Cover is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. An enhanced DBS, safeguarding training, disqualification form and two references are required for this post prior to commencement.”

3.3. Applications and short listing
An appointment team will be established at this stage which will usually consist of:

  • One of the two Directors of Primary PPA Cover: Kerry or Stacey Barsby and/or
  • The relevant line manager for the subject field

Applications can be made via email/through the post.

Once the closing date has passed the appointment team will shortlist the candidates and invite them for their first interview, explaining what they need to do in preparation.

This will include bringing appropriate documentation so that a criminal record bureau check can be initiated for the successful candidate.

3.4. Selection procedures
First interviews will normally take place over the course of a day – more if it is for a senior post. The day will normally start with a welcome and introduction. Candidates also will need the opportunity to find out about the post and the team with which they will be working.

  • A variety of selection procedures will be used, for example:
  • First Interview Candidates are asked to talk about particular events or developments in their career and explain to their interviewer how they are suitable for the post. Candidates will be asked questions regarding their experience in the education sector and particularly about their behaviour management skills. This can be a useful way of analysing a candidate’s motives and ways of working.

3.4.1 Practical Interview (Teaching in a school setting)

If candidates get through the first stage of the interview process, candidates will be given an appointment date for a practical interview.
All practical interviews are witnessed by a Senior Member of staff. This provides very important information especially about how well the candidates plan lessons, how they interact with children and how well they teach.

3.4.2 Final Interview

During the final interview, candidates are asked scenario-based first aid, safeguarding and customer service related questions. This interview is carried out by a member of senior management. The final interview panel will receive feedback from each of the various selection activities that have taken place and then proceed to agree questions for the final interview.

All candidates must be given the same questions and tasks to do although it is entirely appropriate to ask candidates about issues arising from their initial application and from other selection methods used on the day.

3.5. References
References will be requested from both of the referees nominated by the candidate, one of which should be an up to date employer referee, i.e. current or most recent employer.
Primary PPA Cover will request a written reference. Primary PPA Cover will request information about:

  • The candidate’s suitability for the post
  • Attendance and punctuality
  • Whether there are any outstanding disciplinary issues
  • Whether there are any reasons why the candidate should not work with children and young people.
  • Whether the referee recommends them for the post – without reservation, with reservation or not at all.

References will be read before the interview so that any issues arising can be investigated during the interview.

3.6. The appointment
Taking all the evidence gathered into consideration the panel makes its choice. The successful candidate is made a verbal offer of the post. If they accept then they are sent a formal offer which states that their appointment is subject to satisfactory references and DBS disclosure checks.

The unsuccessful candidates are informed by email.

3.7. Safeguarding procedures on the interview day:

  • During the day, the following checks will be made:
    • Proof of identity
    • Academic qualifications
    • A criminal record bureau check will be initiated for the successful candidate
    • Disqualification form
    • All candidates will be asked to bring appropriate documentation for this
  • The candidate will also be asked in the interview to explain any gaps in time on their CV

3.8. After the appointment
The successful candidate is sent a formal offer to which they must respond in writing.

A contract will be issued immediately.

An induction programme is compiled by the relevant line manager which will include ensuring the appointee understands the company’s and school’s safeguarding procedures.

Training will be provided where gaps have been identified

4. Monitoring, evaluation & review

Primary PPA Cover will evaluate its appointment procedures each year by researching any new requirements by Ofsted and the DfE and make appropriate revisions.
This will include asking people involved in selection procedures how they can be improved via anonymous survey.
Primary PPA Cover also carry out annual appraisals and termly observations for staff which are planned visits to their school by a member of Senior Management. After each observation is carried out, employees receive feedback on their lesson with advice on how to improve for the future.
Any questions are answered by appraiser.

5. Responsibilities

  • Managers – oversight of the Policy and its implementation

6. Equal Opportunities in Recruitment

  • Primary PPA Cover adheres to legislation regarding recruitment of staff and considering all applicants on individual merit in terms of suitability, qualification, positive attitude, potential and a diverse blend of skills & experiences. A diverse range of skills held within the team will only benefit everybody connected with the Primary PPA Cover community.
Friday, December 15, 2017

Happy Friday everyone!

Just a quick ‘Hello’ to share some of the beautiful Christmas themed work the children in our Primary schools have done during their Art PPA cover lessons and French or Spanish PPA cover lessons with our super Specialists!

I officially finish for the Christmas Holidays today and as much as I am excited about my lie in on Monday I’m sad that I won’t get to see all of the other photos we receive of the beautiful Christmas work happening in our schools next week!

To share with you just why our Specialists really are the best PPA cover Specialists in the world…have a browse through some of the photographs below from a variety of our Primary schools across the country!




I also wanted to say a huge thank you to all schools that entered our Company Christmas Card Competition – the competition was higher than ever and the elves here at Primary PPA Cover HQ really struggle to pick and overall winner! Congratulations to the super talented pupils at Hullavington Primary School and Caroline Hudson; their very lovely art PPA cover Specialist, of whom are the winners! The pupils created very intricate mosaic style depictions of the 12 Days of Christmas using snippets of coloured paper, card and other textured materials…I am sure you’ll agree that they have done a super job and we’re all very proud of them here at Primary PPA Cover HQ!


Get a load of Finlay’s winning Christmas card design for our sister Company, ClubsComplete! Finlay is from Griffydam Primary school and is just 5 years old…you would never have guessed with how professional his design is (check out that beard!!). Well done Finlay, you have done an expert job and we can’t wait for our other ClubsComplete schools to receive this in the post next week! www.clubscomplete.co.uk 

Right, I’m off to join my team for a Friday Afternoon Tea at one of our local restaurants…yet another reason why Primary PPA Cover is one of the best places to work…ever!

Merry Christmas everyone, make sure you eat lots of chocolates, give lots of presents but most of all chill out and have fun!

Harley x

Wednesday, October 25, 2017

Wow! What a busy start to the term we’ve had!

One of my favourite things about working for Primary PPA Cover has to be the Autumn Term and how many new schools we welcome to the Primary PPA Family! This year has been no exception and we thoroughly look forward to supporting the team and pupils in each and every school we have the pleasure of working in.

This term has whizzed by so quickly that I can hardly believe I’m sitting her during the half term holiday having just sent our menu requests off for the Christmas party!! In all the excitement, I’m yet to share some of the fantastic work and progress our super Specialists and pupils have produced this term, so in celebration of European Languages Day I am pleased to share work from St Andrews South Gate Primary School in Enfield and Hullavington CofE Primary School in Gloucestershire!

Sarah Hullav 1.jpg

Do you know why we learn French? Well done to the children at Hullavington!

Stefania Work.jpg

Get a load of those eyelashes!! Excellent work from the children at St Andrews Southgate!

Stefania 4.jpg

Muy bien! Super Spanish writing skills from the children at St Andrews Southgate!

Another success we have celebrated this term is that our Directors; Kerry and Stacey Barsby, have been shortlisted as finalists for the national NatWest Great British Entrepreneur Awards – how exciting! Both Kerry and Stacey had the pleasure of meeting all of the other entrants on 3rd October at the Awards Celebration Evening in Birmingham and they certainly had a brilliant time! Their hard work and determination is just one of the many reasons we have become England’s Best PPA Recruiter and why I am so proud to work for such a progressive and future forward Company. Muy bien Kerry and Stacey!


So, who loves cake? Thought so. We do too and even better we love teaching children how to bake and create the most delicious cakes and sweet treats through our Bake Off style clubs! If you’re fed up of ‘Soggy Bottoms’ or dream that your pupils will one day produce an ‘even bake’ Paul Hollywood would be proud of then have no fear, our sister Company ClubsComplete are here! This term enquires for our Bake Off Club have been hot out the oven and we are so pleased to inspire children on a National basis to taste, experiment and explore cooking and baking following a Bake Off Style format, whilst at the same time, supporting your current Food Provision to meet Ofsted’s standards as part of the new Common Inspection Framework. Piece of cake! www.clubscomplete.co.uk

Bake Off Castle.jpg

The showstopper created by the Star Bakers from Long Whatton Primary School’s Bake Off Club! Yummy!

In celebration this term also were several of our super clever schools and children that made it on to the Championship Leader Board in the Vocab Express International competition! Every year, several of our schools that we support with MFL PPA cover enter the online competition and this year Holy Family Catholic Primary School in Coventry came 2nd in the world with a further two of our schools making it into the top 20! What an incredible achievement!! One of the many reasons we are so proud to be England’s best PPA Cover providers for Nurseries and Primary Schools!

Vocab photo.jpg

HF School.jpg                                                                                     

Practice + Determination + Commitment = MFL Success

Congratulations to all pupils and the team at Holy Family School!

Phew! I told you we’d been busy! Thank you for taking the time to read our Autumn Term 1 blog, we can’t wait to report back in November! From all of the team here at Primary PPA Cover – enjoy your half term break…

Harley x

Wednesday, October 11, 2017

A few of us celebrated a lovely Italian meal at San Giovanni's in Sheepy Magna yesterday evening to toast to a wonderful four years! 

Friday, September 08, 2017

We are thrilled that our business owners have been shortlisted as finalists for the national NatWest Great British Entrepreneur Awards! We look forward to  meeting all of the other entrants on 3rd October at the Awards Celebration Evening in Birmingham.